Our client is looking for an exceptional operational assistant individual who will be supporting the Chief Operations Officer in all business operations of the business, including Finance, Human Resources, Marketing, Corporate Governance, IT, and Office Administration.
The successful individual will play a vital role in supporting the operational activities of the company. They will contribute to the efficiency, effectiveness, and continuous improvement of operational processes, ensuring that the organization runs smoothly and achieves its objectives.
Key Responsibilities:
- Finance Administration (generation of invoices and payment process).
- Human Resources (leave records, file management & employee wellness).
- Information Technology (log IT & technology queries).
- Assist with marketing initiatives (client functions, website, social media, corporate material).
- Update Commission/Fee system.
- Assets Under Management (AUM) Reports.
- Maintain an internal tracker report.
- Inventory Management (stationery, groceries and other utilities).
- Recording minutes of meeting.
- Travel arrangements.
- Office management and maintenance.
Skills And Attributes:
- Microsoft Office 365 knowledge (Word, Excel, Outlook, MS Teams, PowerPoint).
- Technical proficiency: above average in Excel and general computer usage.
- Acute attention to details.
- Self-starter and ability to work independently.
- Good organisational skills to work efficiently.
- Good listening skills.
- Analytical thinker.
- Own reliable transport.
- Maintain confidentiality and professionalism.
- Perform under pressure.
- Adaptability.
- Takes initiative.
- Solution generation and problem solving.
- Time management and ability to meet deadlines.
- Team player.
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